Category · Productivity

Prompts for Productivity

Meeting notes, inbox triage, weekly planning and turning a mess into a next action.

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56 Prompts

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Meeting Notes Into Owned Actions

Productivity

Extracts decisions and actions with owners, and flags what was left unresolved.

ChatGPT Claude Gemini +1

Text Beginner 1 240

Open

Turn these meeting notes into something useful.

[NOTES]

Return:
1. DECISIONS — what was actually decided, one line each. Not topics discussed.
2. ACTIONS — a table of action, owner, and due date. If an owner was never named, write UNASSIGNED rather than guessing.
3. OPEN — questions raised and not resolved, with who needs to answer
4. The one thing in these notes that will cause a problem if nobody follows up

Do not summarise the discussion. Nobody re-reads a summary of a meeting they attended. If a decision was implied but never stated, list it under OPEN, not DECISIONS.

Weekly Plan From a Messy Backlog

Productivity

Sorts a dumped task list into a week that fits, and says out loud what will not get done.

ChatGPT Claude Gemini

Text Intermediate 3 300

Open

Here is everything on my plate:

[TASKS]

I have [HOURS] focused hours this week. My priority is [PRIORITY].

Build:
1. The three things that must happen. Only three.
2. A day-by-day plan, with deep work in blocks and admin batched
3. Estimated time per task, and flag any estimate you think I am optimistic about
4. What is NOT happening this week, listed explicitly so it is a decision rather than a surprise on Friday
5. Anything on the list that should be delegated, deleted, or is actually two tasks pretending to be one

If the list does not fit in [HOURS] hours, do not compress it. Tell me what to cut.

Inbox Triage Rules

Productivity

Sorts a pile of email into reply-now, delegate, and ignore — and drafts the replies.

ChatGPT Claude Gemini

Text Intermediate 3 320

Open

Triage these emails:

[EMAILS]

My role: [ROLE]. What I care about this week: [FOCUS].

Sort every message into exactly one bucket:
- REPLY NOW — needs me, and needs me today. Draft the reply, under 80 words.
- REPLY LATER — needs me, not today. Give me the one line I need to remember.
- DELEGATE — say who, and draft the one-line handoff.
- ARCHIVE — no action. Say why in four words.

Then: the single message that would cost the most to ignore, and what happens if I do.

Where a message is ambiguous, put it in REPLY LATER rather than archiving it, and say what made it ambiguous.

Say No Without Burning It Down

Productivity

Declines a request warmly, clearly, and without the apology spiral.

ChatGPT Claude Gemini +1

Text Beginner 4 220

Open

Help me decline this politely and clearly.

THE REQUEST: [REQUEST]
WHO IS ASKING: [RELATIONSHIP]
WHY I AM SAYING NO: [REASON]
DO I WANT TO KEEP THE DOOR OPEN: [DOOR_OPEN]

Write three versions: warm, neutral, and brief.

Each must:
- Say no in the first two sentences. No burying it.
- Give a reason without over-explaining or inventing an excuse
- Not apologise more than once
- Offer something real if I can — an alternative, a referral, a later date — and nothing if I cannot

Never write "unfortunately" twice, and never make the no conditional if it is not.

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Every prompt in the library, grouped by the job it does — pick the shelf, then the prompt.

Writing & Content

Blog posts, newsletters, scripts and long-form drafts you can edit rather than start from scratch.

4 prompts

Marketing & Ads

Ad copy, landing pages, launch emails and positioning built around a real offer and audience.

4 prompts

SEO & Search

Keyword clustering, briefs, metadata and on-page rewrites aimed at search intent.

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4 prompts

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SQL, spreadsheet formulas, cohort analysis and turning a dataset into a readable finding.

4 prompts

Design & Image

Image prompts with subject, lens, lighting and style separated so you can swap one at a time.

4 prompts

Video & Motion

Shot lists, scene descriptions and camera language for text-to-video models.

4 prompts

Business & Strategy

Positioning, pricing, competitor teardowns, board updates and decision memos.

4 prompts

Education & Learning

Lesson plans, explanations at a chosen level, quizzes and study schedules.

4 prompts

Productivity

Meeting notes, inbox triage, weekly planning and turning a mess into a next action.

4 prompts

Customer Support

Reply templates, macro libraries, escalation summaries and tone-matched apologies.

4 prompts

Social Media

Hooks, threads, captions and repurposing one idea across every platform.

4 prompts

Research & Insights

Literature summaries, interview guides, synthesis and steel-manning the other side.

4 prompts

Career & Resume

Resume bullets, cover letters, interview prep and performance-review self-assessments.

4 prompts

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Questions

Prompt FAQs

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Still have a question? We usually reply within one working day.

How do I use these prompts?

Copy any prompt with one click, paste it into your AI assistant, then replace the bracketed blanks — [TOPIC], [AUDIENCE] and so on — with your own details before sending. The blanks are listed on every prompt page so you know what to prepare.

Which AI models do these work with?

Each prompt lists the models it was written for. The text prompts are largely model-agnostic and run well on ChatGPT, Claude, Gemini and other assistants; the image and video prompts use syntax specific to their tool, such as aspect-ratio flags, so those are worth matching to the model named on the card.

Are the prompts free to use?

Yes. Every prompt in the library is free to copy, edit and use commercially. You do not need an account to copy one.

Why do some prompts tell the model to say “I do not know”?

Because a confident wrong answer is more expensive than an admission of uncertainty. Several prompts here ask the model to mark unverified claims or to stop and ask rather than guess — that instruction is doing real work and is worth keeping when you edit them.

Still have a question? We usually reply within one working day.

Prompts for Productivity

Meeting Notes Into Owned Actions

Weekly Plan From a Messy Backlog

Inbox Triage Rules

Say No Without Burning It Down

Browse Prompt Categories

Writing & Content

Marketing & Ads

SEO & Search

Coding & Development

Data & Analysis

Design & Image

Video & Motion

Business & Strategy

Education & Learning

Productivity

Customer Support

Social Media

Research & Insights

Career & Resume

Prompt FAQs

How do I use these prompts?

Which AI models do these work with?

Are the prompts free to use?

Why do some prompts tell the model to say “I do not know”?

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